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Rajasthan Floats Tender for Integrated Energy Portfolio Management and Cost Optimisation Platform

Rajasthan Urja Vikas and IT Services Ltd. (RUVITL) has issued a tender to appoint an implementation agency for developing and deploying an integrated energy portfolio management and power purchase cost optimisation system for the state’s power sector.

The project will be awarded through a two-stage Quality and Cost Based Selection (QCBS) process, with 75% weightage assigned to technical evaluation and 25% to financial bids. The estimated project value stands at Rs354 million (approximately $3.91 million).

Interested bidders must submit their proposals by March 13, 2026, with bid opening scheduled for March 16, 2026.

Financial Requirements
Participants are required to pay a non-refundable tender fee of Rs25,000 plus 18% GST. An earnest money deposit (EMD) of Rs7.08 million — representing 2% of the estimated project cost — must also be furnished.

The selected bidder will need to provide a performance security equivalent to 10% of the total contract value.

Scope of Work
The selected agency will be responsible for delivering a comprehensive, web-based solution covering the entire energy portfolio lifecycle. Key functionalities include:

• Power demand forecasting
• Solar and wind generation forecasting
• Scheduling and dispatch planning
• Energy accounting
• Deviation Settlement Mechanism (DSM) analysis
• 24×7 operational support

The system must also enable real-time participation in power markets, including the day-ahead market (DAM), term-ahead market (TAM), and real-time market (RTM).

The implementation timeline is six months from the date of award, followed by a 36-month period covering facilities management, operations, and maintenance.

Eligibility Criteria
Bidders must have executed at least one similar assignment as a lead bidder within the past seven years (from FY 2018–19 onwards) in areas such as demand forecasting, renewable forecasting, or energy portfolio management. Ongoing projects will be considered eligible provided they have completed at least one year of operations.

In terms of financial thresholds, bidders must have completed either:

• One project valued above Rs120 million (~$1.32 million), or
• Two projects valued above Rs60 million (~$662,000) each, or
• Three projects valued above Rs40 million (~$441,000) each.

Additionally, bidders must demonstrate a minimum average annual turnover of Rs300 million (~$3.31 million) from consulting or IT services in India during the best three of the last five financial years.

Penalty Provisions
Delay in project implementation will attract liquidated damages at the rate of 0.5% of the contract value per week (or part thereof), subject to a maximum cap of 10%. Separate monthly penalties may apply for failure to meet service-level standards during operations.

Performance-linked liquidated damages may also be imposed, up to 10% of the contract price, depending on implementation delays or operational shortcomings.

The initiative is aimed at strengthening Rajasthan’s energy planning capabilities and enhancing cost efficiency in power procurement through advanced digital tools and analytics.